How to send Outlook 2010 encrypted email messages? What are the benefits of encrypting an email message? How to do it for all the outgoing messages?
Sending Outlook 2010 Encrypted Email Messages
Send and receiving encrypted email is only for security purposes. Encrypted email messages can be sent or viewed only if both the users share their digital ID or public key certificate. To encrypt a single mail,
1. In security settings, select the “Encrypt message contents and attachments” option
2. Compose the message and then select send.
For all the messages to be encrypted,
1. On the File tab, click on “Options”
2. Then “Trust Center” and then “settings”
3. Select “E-mail security” tab, under Encrypted e-mail,
4. Select the “Encrypt message contents and attachments for outgoing messages” option
Sending Outlook 2010 Encrypted Email Messages
If you want to send an encrypted email, it is possible but the person who will receive it should also have an email that supports encryption. If you are using Microsoft Office Outlook, start composing your message. When you are finished, in Office Outlook, click “File,” “Properties,” “Security Settings,” and then check “Encrypt message contents and attachments.”
Enter the rest of the details for your email like the “To” and “Subject.” When you are ready to send, click “Send” to send the email. When you encrypt an email with Microsoft Office Outlook, the readable plain text message is converted into a scrambled cipher text.
The person who will receive the message should use his private key and it should match with the public key used to encrypt the message. If the person doesn’t have the private key, he will see the message “This item cannot be displayed in the Reading Pane. Open the item to read its contents”.
And if he tries to open it, a dialog will appear with the message “Sorry, we’re having trouble opening this item. This could be temporary, but if you see it again you might want to restart Outlook. Your Digital ID name cannot be found by the underlying security system.”
