Setting a limit on the amount of Mail saved on inbox

Asked By Edzel Valdez 0 points N/A Posted on - 01/21/2012

Our company is experiencing a very high rate of growth in the number of employees. We handle all our mail using Exchange server. With large number of employees has come a great challenge. As a result, I intend to put a ceiling on the amount of mail employees are allowed to save on their inboxes. This is to avoid a rapid increase of the size of the company database. I am looking for a way of setting the limit on the amount of email an employee can save on the inbox. Do we have anyone who knows how I could go about doing such a configuration?

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• Question Category: Email Servers

Answered By Aristono Martin 20 points N/A #108872

Setting a limit on the amount of Mail saved on inbox

Hi Edzel,

This is possible and is being implemented by most companies.  You can set in a couple of ways.

One way is through Global settings. To do this, just go to Exchange System Manager Global Settings > Message Delivery > right Click to open Properties and click on Defaults Register.

Another way of doing it is via System policy. This will implement the restriction by the use of a single policy setup on the server.

You can change the mailbox limit per individual person’s mailbox account by going to their account properties in Active Directory > Exchange General > Storage Limits.

Some other options are also available for Distribution list and public folders.

Aristono

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• Posted on - 01/22/2012
• Question Category: Email Servers